I often have people ask where my lists come from. I keep several levels of lists in my Hobonichi:
1- Daily lists (morning rituals at the top of the pages, to-do items that I’ve identified down the right of the page). The items on this list are pulled from the weekly lists AND any day-specific notes I’ve written on the weekly calendar. I use this page throughout the day.
2- Weekly lists – on my weekly pages, I keep a running list of to-do items (down the left) and all of my scheduled events (it’s my “hard calendar landscape”; I know some prefer digital for this!). I also will add some extra tasks onto specific days if there’s something that specifically needs to happen in a time-sensitive manner. For example, I received an email last week that school conference signups were going live Monday at 6 pm, so I put a checkbox on Monday at 6 pm to sign up. I use this page every morning to create my daily list, but then sparingly throughout the day — usually only when I need to add a new event or task. The items on the weekly list are pulled from a) my monthly list or b) directly from my ‘inputs’ (ie: if a task comes up at a meeting, or one arrives in the form of an email, or if I just happen to think of something I need to do randomly!).
3- Monthly lists – goals & habits – I look at these each month and weekly when I’m doing my review & pulling together my weekly lists. Other than that, I don’t go back and forth to the monthly goals lists all that much. I do very much enjoy the ritual of creating them and thinking about what I’d like the coming month to look like! These go on the blank monthly pages embedded throughout the daily pages of the Hobonichi.
4- Quarterly lists – or actually quintiles in my case! These are where I look at my collection of yearly goals & think about the season (back to school? summer? holiday? etc) and decide what I want to focus on. This list goes in a thin ‘accessory notebook’ that stays tucked into the side of my Hobonichi at all times.
5- Yearly collection of goals – this is a most holistic fuzzy approach for me at this time and seems to change yearly. I usually use some kind of tool (last year – the Inkwell Press Goalsetting planner pages) to think about what I’d like to achieve in a coming year. To be honest though I don’t always do that much looking back when I curate my Quintiles lists! But maybe this will be something I will start to integrate a little more in the future.
WHEW. Yeah, I keep a lot of lists. But it honestly feels much more streamlined than this post makes it sound! The key for me is having designated times for creating these lists & corralling my inputs. The whole thing is definitely GTD-inspired, but with my own twists.
Okay off to a) work out and b) prep for work. Feel free to ask any planning-related questions and I can address here or in a future post!